Privacy & Data Protection Policy

1. Information We Collect

When engaging with our digital portal, submitting corporate trade requests, or establishing counterparty agreements, we collect information necessary to fulfill commercial trading and regulatory requirements:

• Corporate Contact Data: Full name, professional title, corporate email address, telephone/WhatsApp number, company name, and country of domicile.
• Commercial Specifications: Required petroleum distillates (EN590, Jet A-1, D6, LNG, LPG), volume quantities, preferred IncoTerms, and discharge expectations.
• KYC & Compliance Documentation: Certified Certificates of Incorporation, Authorized Signatory identification (passport copies), Client Information Sheets (CIS), and banking comfort letters (BCL).
• Technical Metadata: IP address, browser type, device information, and session preferences (such as light/dark mode selection).

2. Lawful Basis & Purposes of Data Processing

All data is processed strictly in furtherance of legitimate commercial, contractual, and legal mandates:

3. Data Security & Storage Integrity

ZOD PETROLEUM implements strict administrative, physical, and technological security controls to safeguard data against unauthorized access, loss, or alteration. All electronic communications and trade dossiers are encrypted in transit using industry-standard TLS cryptographic protocols.

4. Counterparty Data Rights

Under UAE Federal Decree-Law No. 45/2021 and applicable international data laws, authorized corporate representatives hold the right to request access to, rectification of, or erasure of their personal information, subject to statutory trade record-keeping requirements under UAE maritime and commercial statutes.